Requisition No: 813634
Agency: State Courts System
Working Title: JUDICIAL ASSISTANT - CIRCUIT COURT - 22001342
Position Number: 22001342
Posting Closing Date: 12/01/2023JOB Description
How to Apply
For additional information and to apply visit the [15th Judicial Circuit] Judicial Circuit Court of Florida Employment website [https://www.governmentjobs.com/careers/15thcircuit?page=1] .
The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support. The position is responsible for administrative, secretarial and clerical tasks of high confidentiality and responsibility. Examples of Work Performed
MINIMUM Education And Experience Guidelines
- Provide organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors and coordinating in-house services, such as interpreters, review case files for accuracy, format compliance and completeness prior to submitting files to the judge.
- Compose and/or edit correspondence, memoranda, directives, notice, orders and other documents observing strict confidentiality.
- Prepare yearly financial disclosure forms; make travel arrangement and process travel vouchers.
- Prepare and maintain the judge’s court and professional calendar.
- Schedule and coordinate motions, hearings and conferences.
- Process electronically filed documents.
- Screen calls and visitors to the judge’s office.
- Establish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public.
High school diploma or GED and two (2) years of college or vocational school education in paralegal, secretarial skills, computer operation or closely related field and 4 years experience as a legal secretary or paralegal; or any equivalent combination of education or experience.
Additional relevant experience may substitute for college education on a year-for-year basis. Competencies
KNOWLEDGE SKILLS AND ABILITIES:
- Exceptional written and verbal communication skills.
- Ability to e-file court documents and implement a paperless process.
- Ability to organize documents electronically.
- Proficient in a technologically driven environment with intermediate to advanced computer skills.
- Ability to type proper memoranda, briefs, drafts, opinions in the standard format. Knowledge of court procedures and understanding of basic legal terminology.
- Must be highly organized; demonstrate close attention to detail and the ability to work in stressful situations.
- Must have a demonstrated ability to interact with a diverse set of people in an open and friendly manner.
- Ability to maintain confidentiality.
Incomplete applications will not be considered. Applications must be received until the position is filled.
Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate against any of the protected classes. If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.